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Hope Library Guides

Hope College Digital Commons: Faculty Submissions Information

Information on Hope College's institutional repository of faculty and student scholarly work, archives materials, and college publications.

Faculty Submissions

Faculty can submit scholarship to the Hope College Digital Commons repository in two ways:

  • Contacting the repository administrator
  • Direct submission to Digital Commons by using an online form

A file is required.  Hope College Digital Commons will not accept and post citation information that only links out to a publisher's website or other external source of the work.

Open Access Policy

Please refer to Hope College's Open Access Policy and Open Access LibGuide for information on open access for your publications.  These sites explain what should be done to obtain the correct publisher permissions in order to deposit an article in Hope College Digital Commons.

Liberal Arts Research Commons

Visit the Liberal Arts Research Commons to see faculty and student scholarship from Oberlin Group members that are using Digital Commons.

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Contacting Repository Administrator

Email with a citation for your work and any appropriate files to be deposited. You may also email the administrator with inquiries about submitting scholarship or general questions about the repository.

Direct Submissions

To submit a publication or other form of scholarship directly to the repository, go to the Submit Research section of Hope College Digital Commons and select the appropriate form of scholarship. The following types are currently available in the repository:

  • Faculty Publications
  • Faculty Performances
  • Faculty Presentations
  • Faculty Exhibits
  • Faculty Works of Art 

If not already logged in, it will be necessary to log in or create an account. Following this step a submission form will be available with some required fields. Please fill in the form as completely as possible and upload any necessary files. If you have any questions, contact the repository administrator.

Article Versions

Multiple versions of an article are involved in the scholarly publishing process, and publishers have varying permissions regarding which version of an article may be added to an institutional repository.  Hope College's Open Access Policy requests that faculty submit the author's final version of an article for inclusion in Hope College Digital Commons.  This generally equates to the author's accepted manuscript (AAM)/post-print version.

Here is a breakdown of article versions (please note that some publishers use differing terminology):

Pre-print / Original Manuscript / Version 1

This is the version of the article that is being submitted and has not yet been peer-reviewed.

Post-print / Author's Accepted Manuscript / Version 2

This is the version of the article that has been peer-reviewed and accepted, but does not feature the publisher's formatting.  This is the final version before publishing.  This generally does not include publisher's proofs.

Publisher's Version / Version 3

This is the version that is in its final, published, format featuring typesetting and journal branding.  It is the PDF version that is available to download from the journal's website.

See Open Access Button's Pre-prints, post-prints, and publisher's PDF explained and SHERPA/RoMEO for further information on definitions and terminology.

In most cases the author's accepted manuscript (post-print) version of the article is the one that will be placed in an institutional repository and made available for download (either immediately or following an embargo period).  At this time few publishers allow for the publisher's version to be placed in an institutional repository.

Next Steps

The administrator will do the following after receiving an email with citations and files or a direct submission to Hope College Digital Commons:

  • Determine if there are any publisher embargoes, what version of a publication may be deposited, and any other circumstances that may limit access to the work. This is done using SHERPA/RoMEO and checking with individual publishers
  • Input or edit information regarding the work in Digital Commons, upload the file(s), and post the work
  • Contact faculty if further information is needed