Faculty can submit scholarship to the Hope College Digital Commons repository in two ways:
A file is required. Hope College Digital Commons will not accept and post citation information that only links out to a publisher's website or other external source of the work.
Email firstname.lastname@example.org with a citation for your work and any appropriate files to be deposited. You may also email the administrator with inquiries about submitting scholarship or general questions about the repository.
To submit a publication or other form of scholarship directly to the repository, go to the Submit Research section of Hope College Digital Commons and select the appropriate form of scholarship. The following types are currently available in the repository:
If not already logged in, it will be necessary to log in or create an account. Following this step a submission form will be available with some required fields. Please fill in the form as completely as possible and upload any necessary files. If you have any questions, contact the repository administrator.
Multiple versions of an article are involved in the scholarly publishing process, and publishers have varying permissions regarding which version of an article may be added to an institutional repository. Hope College's Open Access Policy requests that faculty submit the author's final version of an article for inclusion in Hope College Digital Commons. This generally equates to the author's accepted manuscript (AAM)/post-print version.
Here is a breakdown of article versions (please note that some publishers use differing terminology):
Pre-print / Original Manuscript / Version 1
This is the version of the article that is being submitted and has not yet been peer-reviewed.
Post-print / Author's Accepted Manuscript / Version 2
This is the version of the article that has been peer-reviewed and accepted, but does not feature the publisher's formatting. This is the final version before publishing. This generally does not include publisher's proofs.
Publisher's Version / Version 3
This is the version that is in its final, published, format featuring typesetting and journal branding. It is the PDF version that is available to download from the journal's website.
See Open Access Button's Pre-prints, post-prints, and publisher's PDF explained and SHERPA/RoMEO for further information on definitions and terminology.
In most cases the author's accepted manuscript (post-print) version of the article is the one that will be placed in an institutional repository and made available for download (either immediately or following an embargo period). At this time few publishers allow for the publisher's version to be placed in an institutional repository.
The administrator will do the following after receiving an email with citations and files or a direct submission to Hope College Digital Commons: