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Hope Library Guides

Technical Services Manual

Manual for Technical Services student employees

Timesheets

  Expectations for Timesheets

  • Get paid! Submit your timesheets by the deadline. Pay periods are every two weeks, and timesheets are due by midnight every other Friday. You will get an email reminder from your supervisor on the day that timesheets are due. It is extremely important that you submit your timesheets before the deadline, because no changes can be made after the deadline. Forgetting to submit your timesheet can result in disciplinary action.
  • Enter your hours accurately. The hours entered on your timesheet must accurately reflect the hours that you actually worked, not the hours that you were scheduled. If you were late, sick, or had permission to leave early, the hours entered on your timesheet must reflect those changes. Entering hours that you did not work or forgetting to enter your hours can result in disciplinary action. 
  • Enter your hours in 15-minute increments. The 7-minute mark is key. If changes are 7 minutes or less, round down. If changes are more than 7 minutes, round up. Here are some examples:
    • If you are scheduled to work until 3pm but have permission to leave 10 minutes early to get to your 3pm class, clock out at 2:45pm. If you have permission to leave 5 minutes early, clock out at 3pm.
    • If your alarm didn't go off and you arrive five minutes late for your 9am shift (after texting your supervisor about it), clock in at 9am. If you arrive eight minutes late, clock in at 9:15am. 
  • You can't work more than 20 hours per week. When you're picking up sub shifts, make sure the extra time won't put you over 20 hours that week. If you're working another campus job, the combined total number of hours worked for both jobs must be under 20 hours each week. 

   Pro Tips 

  • Be on time! Arriving and leaving on time cuts down on confusion when you're filling out your timesheet.
  • Don't wait until the end of the pay period to start entering your hours. After two weeks, it can be hard to remember if the hours you worked were any different than your scheduled hours. Don't risk entering your hours inaccurately.
  • Set a calendar reminder for yourself so that you remember to submit your timesheet every other Friday by midnight.