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Hope Library Guides

Technical Services Manual

Manual for Technical Services student employees

Editing Alma Records

Alma Status Update - Bulk

In addition to updating the Alma Record when Physically Processing new books (see Physical Processing > Alma Status Update), you may be required to make bulk status changes.

  1. Log in to Alma
  2. Make sure the desk is set to Van Wylen Library - Main Desk.
  3. Go to Fulfillment > Manage In Process Items.
    Note: The Manage In Process Items lists all the items that are currently in the Technical Services Work Order.
  4. Sort the list, if necessary, to identify items that require a status update.
  5. Select items using the check boxes and use the Change Status drop-down to select the appropriate status update.
  6. Click Change Status.

For instructions on how to change the status of individual items one at a time, see Physical Processing > 2. Alma Status Update.

Adding Items to the New Book Shelves

The new book shelves are a temporary location for storing newly cataloged books and videos. The shelves are divided into three sections plus an area for videos and have the following locations in Alma:

  • New Books Section A 1st Floor  (hvna1)
  • New Books Section B 1st Floor  (hvnb1)
  • New Books Section C 1st Floor  (hvnc1)
  • New DVDs (hvdvd)

When your supervisor notes that new items need to be added to the new book shelf, first check to make sure that the appropriate shelf has been cleared.

  1. Log in to Alma.
  2. Make sure the desk is set to Van Wylen Library – Main Desk.
    Scan In Items 0
  3. Go to Fulfillment > Resource Requests: Scan in Items.
  4. In the Change Item Information tab make sure Change Type is Temporary and Check Requests is unchecked.
  5. In the Location drop down menu choose the appropriate location:
    - New Books Section A 1st Floor  
    - New Books Section B 1st Floor  
    - New Books Section C 1st Floor  
    - New DVDs
  6. Scan the item barcode of each book one at a time.
  7. Bring the items to Circulation with the flag to clear the Technical Services work order.